NOTE: Once this process is started, modifications will be restricted in UTOPIA, until the process is completed or rolled back. After these steps are completed, process may be rolled back if desired.
CompletedBackup the Database - Copy the nightly backup.
CompletedPrepare Archive Reports - Archival reports are prepared for closing fiscal period.
RunningLong Term - Deferred Revenue and Unbilled transactions may be changed to Long Term.
PendingWrite-Off - Calculate the bad debt allowance entry for written-off invoices.
Complete the Month End Close Process.
PendingGL-Reconciliation - Month End GL - Reconciliation.
PendingGenerate GL Export - Generate General Ledger export file for the Journal entry transactions
PendingPost Transactions - Transactions are marked posted and sent to General Ledger in PeopleSoft.
PendingClose Current Period - Current period is closed.
Rollover to next fiscal period. Once these steps are started, process cannot be rolled back.
PendingOpen Next Period - The next period is opened for updates.
PendingReverse Long Term - Prior Period Long Term Transactions are reversed.